Then make a copy of the company file and try to use the Rebuild Data utility with the copy of the company file. If the backup fails, select Cancel at the Rebuild prompt.

At the bottom of the QuickBooks Backup window, click OKĥ. When a message warns you that rebuilding requires backing up your company file, click OKĤ. After you use Rebuild Data, use the Verify Data utility again to check for any remainingģ. QuickBooks displays instructions for using the Rebuild Data utility to attempt to repair the data damage.ĥ. If the message “Your data has lost integrity” appears, there is damage in the file. If the message QuickBooks detected no problems with your data appears, you do not need to take further action.Ĥ.

Choose File, Utilities, and then select Verify Data.ģ. It assists in putting all of your QuickBooks data back in the right place and re-organizes your file for optimum usage.įollow these steps to run these two utilities:Ģ. The Rebuild Data utility is the other useful tool built into QuickBooks for your benefit. In this scenario, the verification process can't finish and you will be instructed to rebuild your QuickBooks data file.

If the Verify Data utility does not result in a clean report, this indicates that there is trouble brewing within your QuickBooks data file. It is a good practice to run this utility weekly if your QuickBooks file is updated frequently, or monthly if your file is updated on a less frequent basis. If this is the case, then no further work is needed on your QuickBooks file. In most cases, when you run this utility tool the verification process will run and the end result is a 'clean report' which validates that the data has verified successfully. The Verify Data utility is a tool that examines the health of your QuickBooks company data file. Intuit has developed two utilities to assist with keeping your QuickBooks file in good shape. If these steps are not taken on a regular basis, the integrity of the data in your company file may be compromised. However, these company files may need a little “TLC” from time to time to keep things running in good order. As bookkeepers, we depend upon our QuickBooks files to provide accurate data storage of daily transactions for accounting and tax reporting purposes.

Verify and rebuild data in quickbooks